Things to do before a presentation

FB @ FabulouslyBroke.com

– March 28, 2008Posted in: Career

I’m trying to make a list of things TO DO before a presentation so I don’t forget. This is what I have so far:

SCHEDULE
- Invite everyone and check confirmed people coming
- Book them 2 weeks in advance, minimum. Month, preferred if it’s a big audience & important
- Send out an Agenda for the meeting (Purpose, Presenters, Topics covered)

IN PERSON PARTICIPANTS
- Ensure there are enough chairs/enough room to be comfortable

OFFLINE PARTICIPANTS
- If there are offline participants, give them 2 passcodes. Real + Backup
- Email out the presentation to offline participants before starting meeting

DAY BEFORE
- Test and check projector
- Install and test Live Meeting/Net Meeting

DAY OF
- Store presentation on 2 USB keys and email it to yourself and someone else who is in the meeting with you just in case each others’ laptops dies

Any other suggestions?

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Just a girl trying to find a balance between being a Shopaholic and a Saver. I cleared $60,000 in 18 months earning $65,000 gross/year. Now I am self-employed, and you can read more about my story here, or visit my other blog: The Everyday Minimalist.

Fabulously Broke

LOL!

Thanks for all of your tips.

I like the overkill idea with USB keys because sometimes a USB key just DIES or just won’t read on someone’s computer… so 2 of them work better, plus emailing it to your participants is also a good idea.

Totally forgot about the hardcopy backup! Thanks!!!
Andrea

Oh, and make sure that the USB key(s) are compatible with that specific computer. On second thought, maybe overkill is good.
Ms. M&P

It sounds like you have backups for your backups, which is great. Still, I always make sure I can do the presentation without electronics just in case. I’ve seen presenters get left high and dry so many times that I can’t help it. Hard copies are a must!

Good luck!
Andrea

I think that 2 USB keys and email is overkill. A copy on the hard drive + 1 on USB is sufficient. A backup laptop is a good idea. Here’s additional suggestions:

-Have hard copies of the agenda and presentation on hand. People might forget their agendas and like to follow the presentation on paper.

-Make sure that you know where the power sources are in the room before hand and whether you need an extension cord.

-If it’s a long meeting and you’re the one organizing it, refreshments are nice – or at least, have pitchers of water and cups. Maybe some coffee.

I’ve got some great resources for running effective meetings, if those would be useful.
Elisabeth

Any other suggestions?

Well… if you’re asking me – I think you’ll know what your answer will be…

DAY BEFORE
- Decide on appropriate outfit to exude confidence, power and discreet sex appeal

Sorry to be predictable! Teehee!
Ginger

Don’t forget to practice!

And have some water handy for you and your guests. Boardrooms can get pretty hot and dry.

Good luck!

Things to do before a presentation

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